On 25 May 2018, the General Data Protection Regulation (GDPR) came into force. By using Konfeo to organize events, you are the Personal Data Administrator (PDA) of your participants and, under the new regulations, you are responsible for proper data protection. The interpretation of regulations will evolve over time, nevertheless today everyone must adapt to them as best they can.

Konfeo is 100% GDPR ready… and more

We have been working for several months to adapt Konfeo to GDPR in legal and system terms. We focused on equipping the system, and thus the organizers of events, with tools that allow us to act in accordance with the new regulations.

We realize that not everyone has heard about the GDPR or was thinking about the consequences of the new regulations. The following regulations concern basically two issues: the relationship between you (the Organizer) and Konfeo and between you (the Organizer) and the participants of the events. In both of these areas we have prepared a set of changes, because we want you to be able to run your business safely and in accordance with the new regulations.

Organizer <=> Konfeo

Legal changes

In accordance with the requirements of the GDPR, we have changed our Terms of Service and Privacy Policy in the areas concerning the protection of personal data. The price and terms of using Konfeo remain unchanged. Meeting the requirements of the GDPR, we have prepared an appropriate information obligation.

Data Processing Agreement (DPA)

The GDPR regulations require you to sign a contract to entrust personal data with each entity to which you entrust such data. Although you don’t transfer the participants’ data to Konfeo yourself (participants do it themselves through the registration form), but if it weren’t for your event, their data wouldn’t be stored in our system. Therefore, for your safety, generate and save the DPA available on your Organization’s profile:

Konfeo - DPA

Changes in the system

Since the beginning of the year, we have been working on updating the system to the latest versions of the software. Although it is invisible from your point of view, it is extremely important in the process of ensuring the security of information transfer and personal data protection. Today we can say that Konfeo is a highly secure registration system.

Organizer <=> Participant

Registration forms

Remember that the Personal Data Administrator (PDA) of the participants in your events is you. Therefore, it is your responsibility to apply appropriate solutions in the registration process of participants. It sounds scary, but don’t worry too much – we won’t leave you alone with this issue.

Bearing in mind the security of your business, we have prepared a systemic solution for you that will ensure compliance of registration forms with upcoming regulations on the protection of personal data. The choice is yours – you can use our solution or turn it off at any time. The checkboxes in the registration forms look like this:

– I declare that I have provided my personal data voluntarily, and before giving my consent I have read the information that is required in accordance with Article 13 of the General Data Protection Regulation (EU-GDPR) [information available here]

– I accept the Terms of Service and the Privacy Policy of Konfeo and undertake to comply with them.

– I agree to the processing of my personal data by the Organizer of the event – [Your company] – in order to register for the Event, including receiving e-mail messages regarding the Event. Providing data is voluntary but necessary for registration and participation in the Event. I am aware of the right of access to my data, the possibility of correcting it, and the demand to stop processing.

By default, the above checkboxes will appear in all of your events from 25/05/2018. If you have your own solutions regarding the information obligation and processing data of event participants (1 and 3 checkbox) then you can turn off our system solution now or at any time.

However, do it only if you know what you are doing – go to Organization’s profile in the administration panel, and untick the following checkbox:

The right to change, delete and stop processing personal data

The procedures required by the GDPR are available here. They show how to apply the right of participants to change, delete, transfer and limit the processing of personal data in Konfeo.